Pole Rentals

The Patriot Pole Vault Club works extremely hard to make the pole vault more affordable to all athletes and schools with our seasonal pole rental service. Since 2006 we have provided a cost-effective and flexible way to supply your athletes with the poles they need. Our pole inventory has expanded to 1400+ poles and in 2023 we rented out over 1200 of them to over 175 different scholastic & collegiate institutions and individuals throughout New England, New York & New Jersey.

Please note that our rental program is meant to SUPPLEMENT current high school and college inventories and is not meant to be the only source of poles. We encourage all schools to purchase at least 1 or 2 poles per year to help build up their own inventories.

All pole rental inquiries should be directed via email to poles@patriotpv.com

What are your pole rental policies?
How much does it cost?
What do I need to do to rent poles?
How do I take care of the poles while they are in my possession?
When do the poles need to be returned?
What do I need to do before I return the poles?
Where do I pick up and return the poles?
What poles are available?

 

What are your pole rental policies?

• We will do our best to supply you with the exact poles that you request in a timely manner but please keep in mind we do not have an unlimited inventory or supply. If there are poles that you need that we do not have in our inventory let us know and we will purchase them from ESSX when we can. Please note that this may take some time depending on how far into the track season we are. 
• Due to limited supply we are unable to rent out duplicate poles to schools.
• “Day-of” requests at practices are discouraged as the rental poles are stored at PPVC HQ and not at our practice facilities. These requests will only be fulfilled in extenuating circumstances.
• You are responsible for the pick up and return of the poles as well as for the care and maintenance of the poles while they are in your possession. If for any reason a pole is damaged, spiked, scratched, chipped, broken, lost, rendered unusable, deemed unsafe etc. while in your care, you understand that you are responsible for replacing that pole.

How much does it cost?

• Our rental fees are $75 per pole per season (indoor/outdoor/summer/fall)
• Poles may be swapped at any time free of charge

What do I need to do in order to rent poles?

• Contact Patriot Pole Vault Club via email at poles@patriotpv.com with a request for poles, as well as with the name and contact information of your Athletic Director if renting for a high school or college.
• An invoice, a rental contract and a copy of our W-9 form (for your accounting department) will be created and e-mailed to you.
• Please print out and read the rental contract. A signed copy of the rental contract MUST be provided (whether via email or in person) before any poles may be picked up. Click here for a copy of the rental contract
• Payments can be made by cash, check (to “Patriot Pole Vault Club” or via Venmo (@PatriotPoleVaultClub). We ARE working on being able to accept credit cards – stay tuned for updates on that matter…
• Make arrangements with us to pick up your poles – you MUST have a method of transporting and storing the poles safely. such as a pole bag, cardboard tube or PVC pipe.

How do I take care of the poles while they are in my possession?

• Make sure that you and your athletes know how to properly care for the poles.
• The poles may only be used for the purpose of pole vaulting and not for any other purpose.
• Do NOT tape over or remove the manufacturer’s weight label or any Patriot Pole Vault Club ID labels.
• Do NOT tape on or over any ESSX pole wrapping.
• Do NOT hold the poles above the manufacturer’s weight label – this includes collegians!
• Athletes must have their poles caught after they jump so they do not strike the ground or any hard surfaces.
• You must store the poles in a pole bag, cardboard tube or PVC pipe for protection ESPECIALLY when transporting the poles to a meet on a bus.
• Poles are not to be stored outside or on any kind of floor.
• During practices or meets poles are NEVER to be laid flat on the ground – they are to be propped up off the ground at all times to avoid being accidentally stepped on or other damage.
• The club reserves the right to take back poles that are being mistreated in anyway. If this occurs you will NOT be refunded and your rental privileges will be revoked.
• If a pole is damaged immediately report it to us at poles[at]patriotpv[dot]com

When do the poles need to be returned?

RETURN DATES FOR 2023-24
Fall Season – Sunday November 5th, 2023
Indoor Season – Sunday March 10th, 2024
Outdoor Season – Sunday June 16th, 2024
Summer Season – Sunday September 1st, 2024

• Poles MUST be returned no later than the dates listed above or on an agreed upon date with the Patriot Pole Vault Club. If you no longer need your poles before the scheduled return date we welcome early returns :-)
• Unfortunately due to rampant late rental pole returns there is no grace period for failure to return poles on the listed dates UNLESS communicated with us in advance. If poles are not returned by the listed dates a late fee of $100 per pole will be imposed. If the poles are not returned within one month of the listed dates you will be billed for the replacement cost of the poles.
• If you plan on holding onto your poles for longer than your rental period you MUST communicate this with us beforehand as for the most part we doi expect all poles back so we can make them available for our summer practice facilities.

What do I need to do before I return the poles?

• COMPLETELY REMOVE any hand grip tape or any other sticky residue
• Inspect all poles for damage, including scratches in the wrapping and fiberglass. If there is any damage contact poles@patriotpv.com to report it.
• All poles were supplied with a tip and an end cap. If any poles are returned without a tip there will be a $20 surcharge per tip. If any poles are returned without an end cap there will be a $5 surcharge per cap.
• Make arrangements to return the poles by contacting poles@patriotpv.com

Where do I pick up and return the poles?

• Poles may be picked up or returned at any time to Patriot Pole Vault Club Headquarters. In addition for those of you  that may be traveling a long distance to pick-up poles you may make arrangements with us to return poles at practices or meets that we will be attending.

Patriot Pole Vault Club Headquarters
40B Ruggles Street, Westborough MA 01581

What poles are available

• Our current pole inventory is listed below. Only the poles with the status of “Available” are available for renting. Poles with the status of “CLUB SET”, “MISSING”, “OUT”, “OVERDUE”, “PPVC” or “RESERVED” are not available at this moment.
• Click here for a full screen inventory